This information is applicable to anyone participating in the Beach Soccer Tournament at The Waterfront Festival.
WHO CAN ENTER THE TOURNAMENT?
Anyone can enter the tournament subject to the age requirements for the category you are registering into.
As per the State Government mandate, all persons entering the event site will be required to be double-vaccinated with the COVID-19 vaccine to be permitted to enter the event site; unless they have a valid exemption.
WHAT'S THE ADDRESS FOR THE TOURNAMENT?
The Tournament will be taking place at The Waterfront Festival which will be held at the Frankston Foreshore Reserve on the beach between the Frankston Pier and the Yacht Club.
HOW MUCH DOES IT COST TO ENTER THE TOURNAMENT?
There is no charge for spectators to watch the games.
Each team will need to pay a registration fee is $250, this equates to be on average $8 per game per person.
The minimum number of players required to register is 5 and the maximum is 10.
Each team will be guaranteed 3 games. Those team advancing into the playoff games will more games depending on how far they advance into the competition.
This is an all-inclusive event. If you are experiencing financial difficulties and are not able to fund the team registration fee, please contact registrations@footballskool.com.au and we will consider each case on its merit.
DOES THE TOURNAMENT HAVE THE NECESSARY INSURANCE FOR PLAYERS IF INJURED?
The tournament does not offer player accident insurance cover to any participant.
Players, parents and coaches choose to participant in the tournament at their own risk and will be liable for the costs that arise from suffering an injury whilst participating in the event. It is the responsibility of parents to ensure participants are adequately insured including ambulance coverage.
We do however have Public Liability and Professional indemnity insurance.
WHAT IS REQUIRED BY TEAM MANAGER OR REP TO DO BEFORE THE EVENT?
- ✓ Register the team online and provide all details required
- ✓ Accept the terms & conditions including the double vaccination policy against COVID-19
- ✓ Register the coaches, team managers and players in the team portal (More info on this provided closer to the event)
- ✓ Collect 100-point ID check for all your players and bring copies to the tournament (refer to Proof of Age Policy)
- ✓ Review the COVID-19 policy on a regular basis on the website
- ✓ Like us on Facebook to stay updated
WHAT IS THE PROOF OF AGE POLICY?
This policy applies for all juniors, youth and masters age categories only.
Each coach/team manager will be required to collect 100 points of ID for every one of their participating players and have copies of these documents at the tournament. If you are asked to provide proof of a player’s age you must do so with appropriate documentation that can be in the form of any of the following:
- Passport (100 points)
- Driving licence or Leaner’s Permit (100 points)
- Birth certificate (50 points) plus any of the following:
- > Student card with photo ID issued by the school (50 points)
- > A recent school photograph with the name clearly shown (50 points)
- > Current library card with a photo (50 points)
Team Managers are entitled to submit ID checks for individual players on opposition teams. Any requests must be done with Event Staff and not directly with the opposition team. Please try to notify event staff before kick-off where possible.
The procedure for ID Checks that must be followed is:
1. The Team Manager is to approach the nearest event staff member and notify them that you would like to formally request an ID Check on a particular player(s).
2. An official ID Check form will need to be completed. A $50 admin fee will be charged
3. Once the payment has been made, the Team Manager shows the receipt to the staff member. Event staff will conduct the ID check with the team in question.
4. If the player in question provides all necessary documentation, and is found to be of the correct age, the $50 will not be refunded and proceeds will be donated to charity.
5. Should the player in question not provide the necessary documentation, or is found to be overage, the $50 will be refunded and that player will either not be allowed to play if the game has not started, or your team will be provided with the points if it is deemed as a forfeit.
Digital or printed copies of the required documents will be accepted provided they are in colour, clear and legible. Please ensure a team official has this available at each match if requested by tournament staff.
Any teams that are found to be providing incorrect documentation or purposely playing older players to gain an unfair advantage will receive a 0-3 loss for any games the older players participated in. The ineligible players will also be disqualified from the tournament and offending teams may be disqualified from the tournament and other affiliated events. These actions may also jeopardise the participation of other teams from the same club at future affiliated events at the discretion of Tournament Management.
ARE TEAMS ALLOWED TO REGISTER OVERAGE PLAYERS?
For this tournament overage players (or underage players in the case of masters) will generally not be permitted. However tournament management may consider any requests made in writing that a received at least 5 days prior to the tournament.
ARE YOU HAVING GRADINGS WITHIN EACH AGE GROUP?
No. With limited space all categories will be open competitions.
WHAT DO THE SUPPORTERS NEED TO BRING?
Don’t forget to pack for all of our activities throughout the day, including your bathers and towel, water bottle, hat, sunscreen and sunglasses.
WILL THERE BE FOOD SOLD AT THE EVENT?
Food can be purchased from one of our vendors onsite, or bring your own picnic to the event. There will be a plethora of delicious delicacies from all the different latin-american cultures on offer.
WILL MY TEAM GET A REFUND IF WE NEED TO WITHDRAW FROM THE COMPETITION?
Before the event
As a general rule, we don’t provide refunds for teams who withdraw from the competition unless a replacement team is confirmed. If there are extenuating circumstances, please contact us as soon as possible so we can try to work out a solution.
During or after the event
Refunds will not be provided for matters concerning referee's decisions or any other similar matters. Refunds will not be provided to teams that are expelled from the competition due to a breach of the code of conduct.
WHAT HAPPENS IF THE TOURNAMENT IS POSTPONED OR CANCELLED. WILL OUR TEAM GET A REFUND?
Under these circumstances, the tournament organisers reserve the right to either retain the registration fee for the revised dates or to refund the registration fee after deducting an administration fee for costs already incurred for the organisation of the tournament which could not be recovered from third parties.
Should this occur teams will be contacted directly.
***The tournament organisers are in no way responsible for injury or economic loss which may arise in the case of acts of terror, war, warlike events, civil war, revolution, pandemic, disease outbreaks or civil disturbances or because of the actions of the authorities, strikes, lockouts, blockades or similar events.**
DO TEAMS NEED TO CHECK-IN AT THE INFORMATION DESK?
All teams need to send a team official representative to check-in at the Information Desk located on the beach next to the fields, at least 30 minutes prior to your first game. This will ensure all your team’s paperwork (consent forms and team sheets) is in order and for you to collect your pack with the official lanyards and other important info.
CAN WE BRING ALCOHOL OR A BBQ TO THE VENUE?
No. The Waterfront Festival will have a licensed area for purchasing alcohol and BBQ's will not be permitted. Food Trucks will also be present at the event.
Players must not have consumed alcohol prior to playing in any match during the tournament. Teams that are found to be intoxicated will be removed from the competition.
CAN WE BRING PETS TO THE EVENT?
As the event is part of the The Waterfront Festival you will be required to adhere to any policy set by Frankston City Council.
DOES AFS OFFER GIRLS' ONLY COMPETITIONS FOR ALL AGE GROUPS?
In 2021 we are offering U12 and U14 girls and Womens competitions. Girls over 15 are welcome to play in the Womens Competition.
Age groups will need to have a minimum of 4 teams to go ahead and age groups may be combined to facilitate a suitable competition.
ARE REFEREES PROVIDED?
All referees will be provided for all official games.
WHO DO I CONTACT FOR HELP?
You can contact us via email registrations@footballskool.com.au or our social media channels any time and we will respond to you within 24 hours.
For urgent enquiries you can contact us via phone 1300 436 682 during business hours Monday- Friday 9 am – 5 pm.
WHAT IS THE MAXIMUM NUMBER OF PLAYERS PER TEAM ALLOWED?
Teams will play with 5 players on the field and can up to 5 substitutions (for a total of 10 players).
Please note this is the maximum amount of players you will be able to register online.
CANCELLATION OF THE TOURNAMENT DUE TO FORCE MAJEURE*
In the event that the tournament can’t be held or is postponed due to events beyond the control of the tournament organisers (force majeure*) or due to events that are not attributable to wrongful intent or gross negligence or the tournament organisers, the tournament organisers cannot be held liable by the delegations for any damages, costs or losses incurred, such as transportation costs, accommodation costs, costs for additional orders, financial losses etc. Under these circumstances, the tournament organisers reserve the right to either retain the entire registration fee for the revised dates or to reimburse the delegations after deducting costs already incurred for the organisation of the tournament and which could not be recovered from third parties.
**The tournament organisers are in no way responsible for injury or economic loss which may arise in the case of acts of terror, war, warlike events, civil war, revolution, pandemic, disease outbreaks or civil disturbances or because of the actions of the authorities, strikes, lockouts, blockades or similar events.**